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Why G4T?
G4T EUDR Farmer Cooperative Societies Compliance ERP and CRM dashboard system (an all in one computation cloud based solution), designed to protect farmers’ livelihoods by simplifying compliance with the EU Deforestation Regulation (EUDR) and enhancing climate resilience.
System Overview: G4T EUDR Compliance & Resilience System
Vision: To democratize EUDR and climate resilience compliance for smallholder farmers, transforming a perceived burden into a competitive advantage and a catalyst for sustainable livelihoods.
Mission: To provide a single, integrated, user-friendly digital platform (ERP & CRM) that empowers Farmer Cooperative Societies to easily collect, manage, and report the necessary data for EUDR compliance while simultaneously improving their farming practices, securing better market access, and building climate resilience.
Developed by: Alfred Gitau Mwaura, under the Barista Mtaani GIS Technology Hub.
Core Challenges Addressed:
- Data Fragmentation: Farmer data is often on paper, in different formats, or non-existent.
- Complexity of EUDR: The regulation requires precise geolocation, traceability, and due diligence data that is overwhelming for small cooperatives.
- Cost of Compliance: High costs of audits, data collection, and technology could exclude smallholders from lucrative EU markets.
- Climate Vulnerabilities: Farmers need tools to adapt to changing weather patterns but lack accessible data-driven insights.
- Market Access: Without proof of compliance, cooperatives risk being cut off from the EU, their largest market for coffee, tea, etc.
The Integrated System: ERP + CRM + GIS
This is not just two dashboards but a fully integrated system where data flows seamlessly between operational (ERP) and relational (CRM) functions, all underpinned by geospatial technology (GIS from Barista Mtaani).
- The ERP (Enterprise Resource Planning) Dashboard: “The Operational Backbone”
This dashboard manages the internal operations of the cooperative, from bean to export.
Key Modules & Data Tools:
· Farm & Farmer Management:
· Digital Registry: A centralized database of all member farmers.
· GIS Land Parcel Mapping: The cornerstone of EUDR compliance. Using GPS or satellite data, each farm is mapped with polygon boundaries, creating a unique Farm ID. This proves the farm was not established on deforested land after Dec 2020.
· Easy Data Tool: Mobile app for field officers to plot farms offline, take photos, and update farmer details.
· Traceability & Chain of Custody:
· Batch Tracking: System generates unique QR codes or batch numbers for every harvest from every farm.
· Digital Weighing Bridge Integration: Weight data at collection points is automatically captured and linked to the farmer’s account and batch ID.
· Transaction History: Tracks the movement of produce from farm -> collection center -> processing mill -> warehouse -> port. Every handover is digitally recorded.
· Compliance Documentation Module:
· Automated Due Diligence Checklist: Guides the cooperative step-by-step through EUDR requirements.
· Document Repository: Stores scanned copies of land titles, permits, and farmer IDs linked to their Farm ID.
· Risk Assessment Algorithm: Automatically flags farms in high-risk areas (e.g., near forest boundaries) for additional verification.
· Climate Resilience Management:
· Inputs Tracking: Monitors distribution of climate-resilient seeds, organic fertilizers, and other inputs to farmers.
· Carbon Footprint Estimator: Tracks farming practices to estimate the carbon footprint of the cooperative’s produce.
- The CRM (Customer Relationship Management) Dashboard: “The Market Linkage Hub”
This dashboard manages external relationships with buyers, exporters, and certifiers.
Key Modules & Data Tools:
· Buyer & Partner Portal:
· Compliance Data Sharing: Secure, permission-based access for EU buyers to view the compliance status of the batches they are purchasing. They can see farm maps, traceability steps, and documentation without seeing sensitive farmer personal data.
· Transparency Dashboard: Buyers can see the cooperative’s overall impact: number of farmers, hectares under sustainable management, carbon data, and community projects.
· Market Access & Sales Management:
· Digital Contract Management: Stores and manages sales agreements with compliance clauses.
· Price Premium Tracking: Tracks and manages premiums paid for compliant and sustainable produce, ensuring fair distribution back to farmers.
· Farmer Engagement & Support (Extension Services):
· Communication Hub: Sends SMS alerts to farmers about weather warnings, best practices, training sessions, and market prices.
· Feedback Loop: Farmers can report issues or ask questions via USSD or simple app interfaces, which are logged in the CRM.
How It Protects Livelihoods and Increases Compliance
Feature How it Increases Compliance How it Protects Livelihoods
GIS Farm Mapping Proof of Non-Deforestation. Provides irrefutable evidence of farm location and boundaries. Secures Market Access. Prevents exclusion from the EU market. Becomes a unique selling point.
Digital Traceability Creates a verifiable digital audit trail from farm to port, satisfying EUDR Article 10. Enables Premium Pricing. Transparent provenance allows cooperatives to command higher prices for verified sustainable produce.
Automated Reporting Reduces errors and saves hundreds of hours spent on manual data compilation for audits. Lowers Cost of Compliance. Makes the cooperative more efficient and competitive. Savings can be passed to farmers.
Climate Resilience Data Documents adoption of climate-smart practices which are looked upon favorably by regulators and buyers. Improves Farm Yields. Data-driven advice helps farmers adapt to climate change, protecting their income from shocks.
Transparency Portal Builds trust with buyers by providing unprecedented access to compliance data. Attracts Ethical Buyers. Strengthens the cooperative’s brand and secures long-term, stable trading relationships.
Efficiency Technology Stack (ETS) (Developed by Alfred Gitau Mwaura) Tech in use (Blockchain technology with the highest transparent integrity values system). Ensuring Credibility in EUDR compliance Open Data).
· Mobile-First Design: Android apps built with Flutter/Kotlin for offline-first data collection in remote areas.
· Cloud-Based Platform: ERP/CRM built on a scalable cloud infrastructure (e.g., AWS/Azure) for security and remote access.
· GIS Integration: Leveraging open-source mapping tools (e.g., QGIS, PostGIS) and satellite imagery APIs for affordable and accurate farm mapping.
· Data Analytics Engine: Uses tools like Apache Superset or Metabase for the dashboard visualizations, making complex data understandable for cooperative managers.
· USSD/SMS Integration: For farmer engagement in areas with low smartphone penetration.
Impact ;
The G4T EUDR Compliance & Resilience System : is more than a software product; it is a strategic intervention. By simplifying the complex, automating the tedious, and visualizing the invisible, it turns the EUDR from a threat into an opportunity. It empowers cooperatives—and by extension, the farmers they represent—to not only survive but thrive in the new paradigm of green commerce, ensuring that the farmers who grow our coffee are also protected and rewarded for their role as stewards of the environment.
This project, under the vision of Alfred Gitau Mwaura and the Barista Mtaani GIS Technology Hub, has the potential to become a global standard for ethical and sustainable agricultural supply chain management system.
Contact G4T Team : +254707503647 or +254704375390